Building a Zero-Wastage Training Calendar — Altomate Growth
HRD Corp · Guide

Building a Zero-Wastage
Training Calendar

Your HRD Corp levy is prepaid training budget — and unclaimed levy is forfeited after two years. Here's how to plan a year of claimable training that spends every ringgit before it expires.

See the 5-Step Plan → Get a Training Plan →
Nothing forfeited
Paced across the year
Fully claimable
Training Calendar · 2026 Annual Training Plan 0% forfeited PLANNED THIS YEAR RM 52,200 Q1Leadership EssentialsRM 12,000 Q2Finance & e-InvoicingRM 14,000 Q3OperationsRM 12,000 Q4Compliance & SSTRM 14,200 Levy utilisation 100% RM 0 left unclaimed — nothing forfeited ✓
Use it or lose it

Why levy goes to waste

Your levy accumulates in your HRD Corp account as prepaid training budget. But it doesn't sit there forever.

⚠ The two-year forfeiture rule

Since 1 January 2020, HRD Corp forfeits levy left unclaimed for two years (Employers' Circular 7/2019, under the PSMB Act 2001). If you make no claims within 24 months, the levy from that period is forfeited — the system keeps a minimum of RM10,000 in your balance, and balances under RM10,000 are exempt. In short: idle levy is money you lose.

The idea

A calendar is a spending plan for your levy

A zero-wastage training calendar turns your annual levy into claimed training, paced across the year, so your balance is drawn down deliberately instead of left to expire. Done well, it also spreads the admin so grant applications and claims never pile up in one rushed quarter.

The method

Five steps to a zero-wastage calendar

1

Know your numbers

Check your eTRiS levy balance and estimate this year's contribution. Together, that's your training budget for the year.

2

Run a training needs analysis

Map skill gaps to your business goals and list who needs what, team by team.

3

Match needs to claimable courses

Choose HRD Corp-registered courses and providers, and keep costs within the Allowable Cost Matrix so claims are approved in full.

4

Pace it across the quarters

Spread training to draw the balance down steadily. Apply for each grant before the training date (at least a day ahead), and make sure training starts within 6 months of approval.

5

Track and adjust

Review balance versus plan each quarter. If you're underspending, pull training forward so nothing drifts toward the two-year forfeiture window.

Worked example

A sample year plan

Illustrative only — your figures depend on your own levy balance and training needs. The point is a balance that ends the year near zero, not forfeited.

QuarterFocusLevy usedRunning balance
Start——RM 52,200
Q1LeadershipRM 12,000RM 40,200
Q2Finance & e-InvoicingRM 14,000RM 26,200
Q3OperationsRM 12,000RM 14,200
Q4Compliance & SSTRM 14,200RM 0
Keep claims clean

The rules that make it work

  • Apply for the grant before training — no grant, no claim, even if the training went ahead.
  • Use HRD Corp-registered courses and providers only.
  • Training must start within 6 months of grant approval; submit claims within 6 months after training.
  • Keep attendance records and the required documents for every session.
  • Stay current on your levy — arrears, interest or an insufficient balance block grant applications (Section 20.5, PSMB Act 2001).
Let us build it with you

Altomate runs the training needs analysis, builds a costed, claimable calendar paced across your year, and handles the grant applications and claims — so your levy works for you, and nothing is forfeited.

Quick answers

Frequently Asked Questions

Levy left unclaimed for two years is forfeited, with a minimum of RM10,000 retained in your balance. Employers whose balance is below RM10,000 are exempt from forfeiture. It's a use-it-or-lose-it fund.
A rolling 12-month calendar works best. Apply for each grant before the training date — at least a day ahead — and remember training must start within six months of approval, with claims submitted within six months after it ends.
It accumulates in your account, but the two-year clock means you shouldn't let it sit. Plan to draw it down each year so older contributions don't reach the forfeiture window.
Adjust the calendar. If you find you're underspending, bring training forward so your balance doesn't drift toward forfeiture — the plan is a guide, not a straitjacket.

Never Waste a Ringgit of Levy.

We'll turn your levy into a costed, claimable training calendar and manage every grant and claim — so your balance is used, not forfeited.

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